With a Microsoft Exchange account, your items are usually delivered to and saved on the e-mail server. To allow you to work with your messages without connection to the e-mail server, Outlook offers offline folders, which are saved in an Offline Folder file. To create archives, project files, or backup files of the Outlook folders and items on your computer, including Exchange accounts, you must create and use additional. By default, Outlook creates a. This file format cannot be read with Microsoft Outlook 97, 98, , or Note: Specifying a display name helps you to distinguish between different Outlook data files when you work with more than one.
We recommend choosing a name that is meaningful to you. If you want to password-protect your data file, under Password , enter your password in the Password and Verify Password text boxes. Note: For improved security, only dots appear when you type. If you want, choose a password for this data file. Select the Save this password in your password list check box if you do not want to be prompted for the data file password each time you open the file. Use strong passwords that combine uppercase and lowercase letters, numbers, and symbols.
Weak passwords don't mix these elements. Strong password: Y6dh! Weak password: House Passwords should be 8 or more characters in length. A pass phrase that uses 14 or more characters is better. It is critical that you remember your password. However, there are some situations where users have to download PST file from Office So, it is better to have a hard copy of your mailbox in your system.
There are several other situations as well which proves that it is important to create a PST file from Outlook online. The users who are non-technical and looking for a simple tool can consider this software. The simple user friendly interface makes the whole process effortless. Save it to a portable drive to carry anywhere, and then import your email, contacts, and calendar to Outlook.
When Outlook exports email, contacts, and calendar info to a. Nothing leaves Outlook. You'll still see and have access to your email, contacts, and calendar in Outlook. Outlook does not export meta-data such as folder properties views, permissions, and AutoArchive settings , message rules, and blocked senders lists. Important: If you're using Cached Exchange Mode, Outlook will only export the items in your current cache. By default, your cache contains items from the past 12 months.
To export more than the past 12 months of data, turn off Cached Exchange Mode first. For more information, see Turn Cached Exchange Mode on or off. You want to move email from one email account to another email account:. For example, let's say you have an old Yahoo email account, jakobsol77 yahoo. Using Outlook on your desktop, add both accounts to Outlook. Wait for all of your email to appear if you have a lot, this can be a long time. Then, use Outlook to export the email from your Yahoo account to a.
Finally, import the. For example, let's say your old computer has Outlook and you just got a new computer with Outlook Export your email data from Outlook described in this article and import it to Outlook You want periodic backups : You can periodically backup all of your email, contacts, and calendar to a safe place.
After you create the. There's no automated way to periodically backup everything old and new. Auto-archive only backs up old items, and it moves them rather than making a copy. If you only want to backup your contacts, see Export contacts from Outlook to copy your contacts to a.
Import and export Outlook email, contacts, and calendar. Manage and organize. Export or backup email, contacts, and calendar to an Outlook. Microsoft Export from your Microsoft mailbox to a. Outlook without Microsoft Export Outlook items to a. To make sure that this address book is backed up, you must include any files that have the. Make a note of the location of the. Use My Computer or Windows Explorer to copy the. You can use this backup to restore your Personal Address Book to your computer or to transfer it to another computer.
Follow these steps to restore the Personal Address Book:. Type control panel in the Open box and then press Enter. This will open Control Panel. Type the path and the name of the Personal Address Book file that you want to restore, select Apply , and then select OK.
The Outlook Address Book itself contains no data that has to be saved. Microsoft has released a utility to automate the backup of your personal folders. For more information about the Personal Folder Backup utility, see Back up your email. If you have customized settings, such as toolbar settings and Favorites, that you want to replicate on another computer or restore to your computer, you might want to include the following files in your backup:.
Signature files: Each signature has its own file and uses the same name as the signature that you used when you created it. For example, if you create a signature named MySig, the following files are created in the Signatures folder:. The location of the signature files depends on the version of Windows that you are running. Use the following list to find the appropriate location:.
If you use Microsoft Word as your email editor, signatures are stored in the Normal. You should back up this file also. Select the File tab in the Ribbon, and then select the Info tab on the menu.
The path and file name of your. Select the File tab on the Ribbon, and then select the Info tab on the menu. Select the Accounts Settings tab and then select Account Settings again. You have changed the default deliver location for your email. This will change the location of your Inbox, Calendar, and other folders. These changes will take effect the next time that you start Outlook.
Select the. Select Yes , select Close , and then select OK to close all dialog boxes. Your profile now points to your. Outlook opens your new. On the Mail Setup tab, select the Email accounts button, even if you do not have an email account specified.
The location that messages are delivered to has changed for this user profile. To complete this operation, you may have to copy the contents of the old Outlook folders to the new Outlook folders. For information about how to complete the change of your mail delivery location, see Microsoft Outlook Help. Some shortcuts on the Outlook Bar may no longer work.
Do you want Outlook to re-create your shortcuts? All shortcuts that you have created will be removed. Select Yes to have Outlook update the Outlook Bar shortcuts so that they point to your new.
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